Excel Open Blank When Double Clicking A File Microsoft Excel 2003 – Finding Your Way Around Excel

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Microsoft Excel 2003 – Finding Your Way Around Excel

Excel is opening

There are several ways to open an Excel workbook, depending on whether you want to open a new workbook or an existing workbook.

Opening Excel from the Start menu

  1. Click Start > All Programs > Microsoft (Office) Excel
  2. Click on the Microsoft Excel shortcut on the desktop

Opening an existing Excel workbook

From the My Documents / My Computer window, double-click the workbook.

Excel screen

Depending on your computer settings, you may see an Excel task pane on the right side of the Excel screen.

If the default settings have not been changed, you will also see that the new workbook has 3 blank worksheets and 2 toolbars at the top of the screen; Standard Toolbar and Formatting Toolbar.

menu

Worksheets have toolbars and menus, like all Microsoft Office products, that contain commands to tell the program what to do.

Standard Microsoft Office menu:

  • file
  • Improve
  • see
  • tools
  • help me

Additional Excel menu

  • insert
  • format
  • table
  • the window

Accessing commands from menus

  1. Click on the menu name
  2. Click on the required command (you need to click to see all commands)

toolbar

The toolbar is another way to access commands. Each button (icon) on the toolbar represents a different command. Commands are run when these buttons are clicked.

shortcut key

Shortcut keys allow you to run commands using the keyboard instead of menus or toolbars with the mouse. Using these shortcut keys can make working in Excel faster. The only problem is remembering the shortcut keys!

Useful shortcut keys

Navigating in Excel

Ctrl + End – Go to the end of the workspace

Ctrl + Home – Return to cell A1

Page Up – Go to the previous screen

Page Down – Go to next screen

Alt + Page Up – Move left to previous screen

Alt + Page Down – Go to the next screen on the right

Ctrl + Down Arrow – Move to the bottom of the range / spreadsheet

Ctrl + Up Arrow – Move to top of range / spreadsheet

Ctrl + Right Arrow – Move to the far right of the range / spreadsheet

Ctrl + Left Arrow – Move to the far left of the range / spreadsheet

Ctrl + Page Up – Go to the previous spreadsheet

Ctrl + Page Down – Go to the next spreadsheet

Selecting data

Ctrl + Click – Selects multiple individual cells

Click + Shift + Click – Selects a range of cells

+ Shift + Arrow Click – Selects a range of cells

Ctrl + Shift + End – Selects the rest of the work area

Ctrl + * – Selects the current range

Ctrl + A – Selects the spreadsheet

Working in a formula bar

Alt + Enter – new line in cell

Other useful shortcuts

Ctrl + O – Open workbook

Ctrl + S – Save the workbook

Ctrl + P – Print the workbook

Ctrl + X – Cut selection

Ctrl + C – Copy selection

Ctrl + V – Paste selection

Ctrl + Z – Undo the last action

F1 – Help

Saving your workbook

It is important to save your work regularly in case you lose files or data due to a technical glitch while working on your computer. It is also important to save your files in the right place in case of a computer failure, but also for ease of recovery.

A workbook can be saved at any point (not just when it’s finished). So it is always better to save the file as soon as it is ready.

To save a workbook:

  1. Go to File > Save (As)
  2. Choose which folder to save the spreadsheet to
  3. Type a name for the workbook
  4. Click on Save

What is the difference between ‘save’ and ‘save’?

Save – Updates the current file i.e. saves it on top of the original workbook. A dialog box will open the first time this workbook is saved.

So save it – Allows you to change the file name or file location to make a copy of the original workbook. A dialog box is opened each time the Save As command is selected.

When working on any type of document, click the save button every few minutes to ensure that the latest version of the document is stored on the computer in case of technical failure.

Closing your workbook

Windows allows users to open more than one application at a time. This allows users to have more than one document open in the application at any one time, so there are several ways to close a workbook.

There are 3 basic options when closing a file in a Microsoft application:

  • Close the application i.e. Excel
  • Close the current workbook (with Excel open)
  • Close all open workbooks (keeping Excel open)

At the bottom of the File menu is the Exit command. Selecting this will close Excel and all open workbooks. At the top of the File menu is the Close command. This, when selected, will close the current workbook.

If you want to close all open workbooks, but keep Excel open, you don’t need to close each one individually. You can hold down the Shift key and then open the File menu. You will notice how Close is Close All.

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