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Maximo Database Configuration
ADDITION
1) Linking fields to Domain (predefined lists)
2) Connecting the fields to the appropriate Description (changing the values according to the situation / form)
3) Linking fields to Coding (making things better!)
4) Copying values from other documents (ie getting invoices from PO)
Add character in Database Configuration
Database configuration is used to make changes to the underlying database directly from Maximo. The program includes the following functions:
1) Create new and Edit existing Maximo objects that can be mapped to database tables
2) Control the contents of these objects which can be mapped into a database format
3) Change the database indexes
4) Manage relationships with other Maximo products
Changes to the software may have adverse effects on the system and should be tested in a test environment before being replicated on the computer.
The following steps describe how to add an item to an existing item:
1) From the Go To menu select System Configuration > Platform Configuration > Database Configuration
2) From the List tab search and select the item you want to add. Item names are always mapped to existing items in the database
3) Select the Properties tab
4) Click on the New Row button
5) Add the following:
a. Tip – the internal name to be used for the new field
b. Description – which is used to explain how the service is used to users and will appear on the help screen
c. Type – a type field that can include:
and. ALN – alphanumeric characters
ii. UPPER – Upper Story
iii. YORN – Boolean Yes / No value
iv. DATE – A date value
v. DATETIME – Date and time
vi. INT – Number
d. Length – the length of the field
e. Required – whether the field can be left blank by users
f. Header – description of the field to be used on the screen
g. Domain – a link to an existing list of values that the user can choose from
h. Default Value – the value to be added to the field when a new event is created, this can be changed later by the user.
6) Keep records
When the record is saved Maximo knows that the new field is waiting to be changed but the change will not be recorded in the database until the database configuration process runs.
Entering Administrative mode
In order to run the configuration routine directly from the Maximo application the system must be switched to Administrative Mode. The management method means that only real users will be allowed to enter the system, especially those in the administrator group, and exclude all other users and do not connect remotely (therefore they only allow access through the server).
Enabling Administrative Mode will remove all users from the system so it should be used with caution.
The admin process also stops all cron jobs and listeners.
The monitoring mode can be enabled from the Database Configuration program. To open this:
1) Click on the List Tab of the Database Configuration task
2) From the Select Actions menu select Change Administrative Procedures
3) Click Turn on Administrative View. Depending on the settings on your system you may be asked to enter your password and reason for it.
4) Periodically click the Refresh Status button. When the system is in Admin Mode you will receive a message stating this.
The system must be installed in Admin Mode by a user who has access to the application while in Admin mode otherwise the user will be logged out.
Database Maintenance
Once the system is successfully set to Admin mode, the next step is to configure the database. Database configuration applies the settings made in the Maximo Database Configuration application to the database.
Caution: Before continuing with this step, make sure you have backed up the database. This can be used to revert to a previous state if there are problems with the database configuration.
This can be done by:
1) Click on the List Tab of the Database Configuration task
2) Check ‘Do you have a current backup?’ check box is selected
3) Click on the Start Configuring Database button. Depending on the settings on your system you may be asked to enter your password and reason for it.
4) Click on Refresh Status button from time to time. This will take the current position and display it on the screen. When the job is done you will be given a message stating this.
Adding features to the Application
Currently the information has been added to the database but is not available for users to interact with. In order for users to be able to use this new feature it must be added to the appropriate application. This can be done through the Application Designer application in Maximo. This can be done by following these steps:
1) From the Go To menu select System Configuration > Platform Update > Application Developer
2) On the List tab, search and select the program you want to change
3) This will take you to a work page that displays a WYSIWYG copy of the program that can be edited using the options on the toolbar.
The circular functions from left to right are:
i) Control Palette – used to add new controls to the application, including boxes, fields and tables
ii) Control Properties – which are used to control the running properties
4) Open the Control Palette and click the first round button at the top.
5) Drag the Text box to the location where you want to add the newly created field
6) Once added to the appropriate field use the Control Properties dialog box to define the details of the new field
7) From the discussion the following are the most important:
and. Label – a value to display next to the field, not using a default value
ii. Attribute – the name of the attribute created in the Database Application
iii. Lookup – any lookup to display the field (use DATELOOKUP for pages, and VALUELIST for fields connected to Maximo domains)
iv. Input – defines whether the field is read-only, or valid
8) When finished save the program and try to use it directly in Maximo.
Warning: Updating the program must be done in the absence of users. If someone else is using the software, the user can be removed from the computer without any warning, which can damage the service.
Before changing the program, make sure to download the program again. This can be done through the Application Designer application by following these steps:
1) From the Go To menu select System Configuration > Platform Update > Application Developer
2) On the List tab, search and select the program you want to save
3) From the Workspace page click on Export Application Definition.
This will export the selected program into an XML format that must be saved for safekeeping if you want to revert to an earlier version of the program.
Remember: Turn off Administrative View after all changes are completed to allow users to return to the system.
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