Can.Someone Track When I Leave The Cuntry Best Time to Hold Business Meetings is When?

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Best Time to Hold Business Meetings is When?

Research shows that there is no better time to hold a business meeting. However, acceptable meeting times may vary by company culture, job type, work group, or country. The key to finding a good time is what will work for the team that is facing the type of work that is expected to happen in meetings. If the task of the meeting is to share information, then this can be done in small increments if necessary or can be done quickly to avoid unnecessary discussion. If the meeting requires more participation, such as problem solving or brainstorming, then a time when people are active and ready to work creatively would be preferred.

Mornings are often considered best for participatory meetings because people are fresh and ready to discuss ideas. Also the participants did not experience any problems with their regular work day that would interfere with their thinking. Unlike earlier in the morning, if the desire is to keep meetings short, scheduling them later in the morning or during lunch breaks often prevents people from getting off track because they don’t want to miss their lunch break. The lunch meeting should not last more than one hour.

Lunch meetings can be beneficial because they often save people time by combining eating with work or sharing information in a group setting. Lunch meetings should consist of light, low-fat, and low-sugar foods that contain carbohydrates and proteins to maintain alertness during meetings and reduce daytime sleepiness. Consider small sandwiches or salads with chicken or turkey. Do not allow alcohol during the meeting. Instead offer water or tea which is better for participants than soft drinks.

Meetings held in the late afternoon may conflict with people’s lunch hours which may mean no-shows or late arrivals. This time can be aligned with their internal clocks, according to some research, most people are wired to work most of the time from 2:00-4:00 PM. Some countries even recommend relaxing activities after lunch. Since this may mean time to sleep for some, if a meeting is planned for mid-afternoon, it should be on a very interesting topic to attract people and not a meeting that needs to be turned off like a sermon or watching videos. Whereas, evening meetings can be a relaxing time because most of them have already done their daily tasks and not forgotten. However, if the meeting is too close to quitting time people may be thinking about what to do after work instead of just thinking about the topic of the meeting. Participants may get angry if the meeting goes beyond the set cut-off time because this may cause them to be late for what they want. If a quick meeting that consumes little time is needed, then the afternoon would be a good time to prepare the meeting as long as the matter is followed and finished on time.

Another factor to consider when hosting a meeting is the length of the meeting. Most business meetings can be delivered in 30 to 90 minutes depending on the number of people sharing data and if question and answer time is allowed. Participatory meetings can last an hour or two in most cases. However, some meetings may require more time due to the issues to be discussed, the urgency of the problem to be resolved, or the need for training or management change to be delivered to the team. If the meeting is longer than one hour, then a short break in the meeting should be scheduled. In non-participatory meetings, a break should be every 45 to 60 minutes for the group to leave for 15 minutes or to stretch for 5-10 minutes. In high-participation meetings such as problem solving or brainstorming, breaks can be a bit long and should be scheduled for appropriate changes in the meeting or topic.

Since there is no perfect time to hold a business meeting, always schedule a culturally acceptable time when people are ready to work together. The key to finding a good time is what will work for the group that is experiencing the type of activities that are expected to occur in any meeting, such as sharing information or participating.

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