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Business Safety – IT Disaster Recovery Plan

In a technology-driven world, IT disasters do happen. In reality, IT disasters don’t destroy your business; Inadequate preparation does. How do you know if you need a disaster recovery plan? Basically, unless you’re running your business from a cave, you should. For more information, you should have a disaster recovery plan if:

1. Your company relies heavily on electronic marketing, systems, and employee tracking systems,

2. A technical disaster can have a significant impact on your company’s finances,

3. Employees and/or vendors use your company’s technical expertise, and/or

4. The size of your company’s user and equipment increases the potential for security failures.

Below, you’ll find three essential steps to creating a comprehensive IT strategy for your small business.

Identifying Potential Hazards

IT disaster drivers can be divided into two categories: internal and external forces. External forces affect the entire community, and internal forces are specific to your organization or company.

Natural disasters are examples of external forces. The failure of building systems is an example of internal forces. In big cities like Portland or Seattle, old buildings are well known for their workplaces. Malfunctioning sprinklers, air conditioners, and pipes can create a dangerous environment for you to carry out your daily activities. Also, consider the information security risks posed by hackers and fraudsters inside.

Realizing the Effects

Once you’ve identified all the risks that your small business may face, it’s important to plan for potential problems. Due to the disasters mentioned above, it is possible that you may experience any or all of the following problems: loss of confidential information, loss of service, loss of data, loss of power, property damage or loss, water damage, employee injury or death. This is not an exhaustive list, and organizations should take the time to identify the impacts they may face due to their unique functions, locations, and industries.

Develop a Disaster Recovery Plan

Finally, now that you know what to plan for, here are some things to consider when creating a small business disaster plan.

— Set a budget. Before creating a plan, consider the time and resources your company can afford to invest in this important task.

— Get the best insurance. Read your policy and fully understand what is covered.

— Prepare your plan. Keep copies of your plan in a safe, accessible place.

— Include step-by-step instructions. Follow the procedures that should be followed in the event of an emergency.

— Include relevant and important information. Provide information about employees, customers, and suppliers; other ways and places to do business; and any necessary returns.

— Provide emergency funds. This is a fund that is used to establish and/or expand your disaster relief plan.

— Try, try, try! Once you have created the initial plan, continue to refine it by testing and testing regularly to ensure that your plan is effective and efficient.

Each organization’s plan will be tailored to its needs and assessments. Therefore, I recommend working with IT management professionals. This not only ensures that your company takes the right steps to prevent an IT disaster, but also significantly improves recovery should such a disaster occur.

Richard McNeal, 2009

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